How to Use Flip Charts Effectively

Prepare in advance and use a ruler or grid to keep your writing straight

First page is the title page.

Second page defines the subject.

Following pages explain the subject and offer proof of the explanation.

Finally summarize and ask for action on the last page.

Remember, one idea per page.
Use to focus the attention of the audience

Use during discussion or brainstorming

Use color

Separate each sheet of written material with a blank sheet to prevent bleeding

Make a tab on the edge of each sheet with masking tape

Remember to leave a blank page up as a courtesy to the next speaker

Before the Meeting or Presentation
Write out the flip chart in miniature while you are planning it, changes or corrections can be easily made before you make the actual chart
Place chart where it can be seen by every member of the audience
Arrange seats so that the person farthest from the chart can read the smallest chart copy
Make sure that all pages are there and in the correct order
Arrange lights so they will illuminate chart pages without causing glare
Keep first chart page covered until ready to start

During the Meeting or Presentation
Let gravity help you and pull your pages from the back to the front; instead of fighting gravity by pushing your pages up and over the top of the flip chart
Know what's on the next chart page before you turn the page
Before turning to the next page, lead in with a smooth verbal transition
Don't look at the charts while speaking; maintain eye contact with audience
Lightly pencil notes on the chart page, you see them, your audience doesn't
Don't try to get too much material on one chart page
Make writing and drawing large and bold enough for complete visibility
Write or draw from the side of the pad rather than with back to audience
Use the easel pages for review either by turning the pages back or taping them on the wall in sequence

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